Blog

An important message from Dean Rod Alferness

A message from Rod C. Alferness, dean of
UC Santa Barbara’s College of Engineering

Greetings,

These past nine months have challenged us all. The pandemic forced us to restructure our lives, while protests across the nation brought necessary focus to the issue of ongoing racial injustice. We have all had to adapt, recalibrate, and change, hopefully in ways that have prepared us to embrace — and create — a brighter and more-equitable future.

Within that context of change, I am happy to share with you the College of Engineering’s updated mission statement. The revised statement (https://engineering.ucsb.edu/about/mission-statement) more thoroughly reflects the scope of the college’s mission while underscoring our commitment to ensuring that people of all backgrounds, identities, and differences are honored, respected, and supported to achieve their potential, and that engineering technologies are designed to benefit all people.

In a related effort, as we continue to expand the diversity section of the website that was launched over the summer, very recently we added a page (https://engineering.ucsb.edu/about/diversity/diversity-highlights-and-activities)  highlighting many existing programs and resources that serve and support diverse CoE students and the local K-12 community. We offer sincere thanks to the many students who spoke with us not only about the benefits they received from those programs and activities, but also about how the college might better support them going forward.

As a college, we have taken some initial steps to build on our existing elements supporting diversity, equity, and inclusion, and we will do much more to ensure that our words and intentions are reflected in meaningful change. That process will require ongoing reflection and collective effort, and we pledge to do our part to foster a culture of inclusion, celebrate diversity, and pursue excellence together.

In our efforts to date, we greatly appreciate the support of Elizabeth Belding, the college’s Associate Dean and Faculty Equity Advisor, as well as that of department chairs and faculty. We are delighted further by the recent hiring of Belinda Robnett as the university’s new Vice Chancellor for Diversity, Equity, and Inclusion, and by the formation of a new College committee on DEI.

Wishing you happiness and good health in the new year,

Rod Alferness
Dean, College of Engineering

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January 4, 2021

TO: UC Santa Barbara Campus Community

FR: Kevin Schmidt, Director, Networking, Communications & Security Services,
      Enterprise Technology Services (ETS)

RE: 515 HSSB and 556 HFH Core Router Migrations Scheduled for 1/13 and 1/20/2021 from 12:01 to 7:30 a.m.


***This message is being sent on behalf of Kevin Schmidt. Please do not reply to this message.***


Dear UCSB Campus Community,


We continue to work on the Core Router Migration project, which will affect any networks or application services housed on the networks in the buildings listed in the schedule below:


  • January 13, 2021, 12:01-7:30 a.m.: Replace the 515 HSSB network core
  • January 20, 2021, 12:01-7:30 a.m.: Replace the 556 HFH core


View project milestones here.


We will continue to update you via email, at it.ucsb.edu, status.ucsb.edu, and on the UCSB IT LinkedIn and Twitter pages as we complete these milestones. Please note that you can subscribe to status.ucsb.edu to receive UCSB service impact notices.


If you have questions or need assistance, please email noc@ucsb.edu.


Thank you. 

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12/18/2020

TO: UC Santa Barbara Campus Community

FR: Kevin Schmidt, Director, Networking, Communications & Security Services,
       Enterprise Technology Services (ETS)

RE: Core Router Code Update Scheduled for December 21, 12:01-6 a.m.

***This message is being sent on behalf of Kevin Schmidt. Please do not reply to this message.***

 

Dear UCSB Campus Community,

 

We will perform code updates to the network core routers on December 21, 2020, between 12:01 and 6 a.m.  Most subnets will experience one outage of approximately 10 minutes and another of approximately 30 seconds, but a few might see two 10-minutes outages.  

View project milestones here.

 

We will continue to update you via email, at it.ucsb.edu, status.ucsb.edu, and on the UCSB IT LinkedIn and Twitter pages as we complete these milestones. Please note that you can subscribe to status.ucsb.edu to receive UCSB service impact notices.

 

If you have questions or need assistance, please email noc@ucsb.edu.

 

Thank you. 

NOC


EDIT: ETS and NOC will be doing additional work after the core router work, some services may not be available till later in the day.

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12/2/2020

TO: UC Santa Barbara Campus Community

FR: Sam Horowitz, Chief Information Security Officer

       Manny Cintron, Director, Application & Technology Services, ETS

RE: PLEASE READ - Tomorrow, December 3: Multi-Factor Authentication (MFA)
      Required to Access UCPath 

****This message is being sent on behalf of Sam Horowitz and Manny Cintron. Please do not reply to this message.****


Dear UCSB Campus Community, 


Beginning TOMORROW, December 3, UCPath will require enrolling in multi-factor authentication (MFA) with Duo Security. You can register for MFA with Duo at it.ucsb.edu/mfa. MFA is one of the most robust tools we have against unauthorized account access and it only takes a few minutes to add that extra layer of security. 


We strongly encourage you to enroll and test MFA on your device before tomorrow. After that, we can only respond to support requests on a first-come, first-serve basis.  


For questions or assistance enrolling in MFA with Duo, submit a ticket or chat to our IT Services desk at ithelp.ucsb.edu or call (805) 893-5000 (x5000). 

EDIT: Other options besides a phone app are available by request only, see the above website for more information about authentication fobs and other phone alternatives.  

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November 24, 2020

TO: All UC Santa Barbara Employees

FR: UCSB UCPath Team

RE: Upcoming UCPath Outage Begins at 10 p.m. on December 9


Dear UCSB Campus Community, 


UCPath Online will be unavailable from 10 p.m. on December 9 until 6 a.m. on December 14 for the transfer from the current Oracle hosting platform to Amazon Web Services (AWS). This shift provides a mature platform for an improved end-user experience and better system performance for critical UCPath areas, leading to faster payroll cycle times. 


On December 3, all employees, including student employees in UCPath, will need to enroll in MFA to access UCPath. Enroll at it.ucsb.edu/mfa


Please review the summary below for UCPath key dates and impacts:


Date/Time

What to Expect

Thursday, December 3, 2020

Monday, December 7, 2020, @ 8 a.m.

  • The biweekly pay statement is available at 8 a.m. Employees can log into UCPath with MFA and view December’s first biweekly pay statement. 

Wednesday, December 9, 2020, @ 10 p.m.

  • UCPath Online unavailable. Employees can view their pay statements until 10 p.m. After 10 p.m., employees will not have access to UCPath Online and will not be able to:
  • View pay statements 
  • Make address changes
  • Enroll in direct deposit
  • Make benefit selections

Monday, December 14, 2020, @ 6 a.m.

  • UCPath Online available at 6 a.m.


UCPath Center representatives will be available during the outage, but will not be able to process requests or make changes until after the system is available. 


The UCPath Center asks campus users to plan accordingly and to the extent possible, make any necessary changes prior to the outages. If urgent matters arise, please first contact your departmental UCPath transactor or department manager. These individuals will work with the central offices to address urgent matters to the fullest extent possible.


If you have any questions or concerns, please contact the following offices:

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TO:       Faculty and Staff
FR:       Rebecca Preza, Health Care Facilitator, Human Resources
RE:       Reminder: Open Enrollment ends Tuesday, Nov. 24th at 5 p.m.

If you have no changes for 2021, you do not need to do anything during open enrollment with the exception of the Health and Dependent Flexible Spending Accounts (FSA).  You must re-enroll in the FSA plans every year during Open Enrollment if you wish to make pre-tax contributions.  Additionally, as of Jan 1, 2021 Discovery Benefits will replace WageWorks as the new FSA administrator.


To learn more about 2021 plan changes please visit the following UC resources:
UC Virtual Benefits Fair
Open Enrollment Website on UCnet

To learn more about UCSB campus resources please visit:
UCSB Open Enrollment Website
UCSB Open Enrollment Videos

For a one-hour interactive webinar hosted by UCPath, please visit UCPath Open Enrollment Webinars for registration details.


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November 2, 2020

TO: Campus Community

FR:  Pati Montojo, Ph.D., Licensed Psychologist, Academic and Staff Assistance Program (ASAP) Manager, Human Resources

RE:  ASAP Services - Support to Deal with 2020 Presidential Election Stress


The Academic and Staff Assistance Program (ASAP) is holding same day, confidential individual 30-minute therapy appointments from November 2nd to November 6th to offer support for staff, faculty, and PostDoctoral Scholars that may be feeling triggered, overwhelmed, or are in distress as a result of the election. 


To schedule an appointment, please use one of the following ways to contact ASAP:

Email:  asap@hr.ucsb.edu

Phone:  (805) 893-3318 (please leave a voice message)

UCSB Service Now


EDIT: Student mental health services are available at: https://caps.sa.ucsb.edu/


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October 8, 2020

To:    Campus Community

Fr:     Garry Mac Pherson, Vice Chancellor for Administrative Services

Re:   Halloween 2020 Campus Parking and Events

         Friday, October 30 through Sunday, November 1


Campus officials have worked diligently to develop a parking plan to help ensure the safety of our campus community of students, faculty, staff, and others who are authorized to use campus facilities during the Halloween weekend 2020.  The California Department of Public Health COVID-19 orders require UC Santa Barbara to restrict access to campus.  Visitors are not permitted on campus outside of designated coastal access areas.  Additional measures will be put in place to discourage unauthorized use of campus parking facilities to gain access to Isla Vista during Halloween.


Effective Friday, October 30 and Saturday, October 31 the campus will be closed to overnight visitor parking.  Campus checkpoints will be set up beginning at 5:00 pm on Friday, October 30 and will continue as needed throughout the weekend in order to provide safety and security to the campus.  Unauthorized vehicles will be denied access without prior approval. 


In order to park on campus overnight on the dates identified above, all vehicles must display a valid “Reserved”, ”A”, “B”, “C”, “H”, “22 IVA”, “38 IVA”, or an Annual “Night & Weekend” Parking Permit.


Daily, Visitor and 15-Day Permits issued from the Permit Dispensers will expire at Midnight, Friday, October 30 and Saturday, October 31.  These permits are not valid for overnight parking.  Unauthorized vehicles parked overnight on campus are subject to a $300 citation and having the vehicle impounded at the owner’s expense.  The enhanced parking restrictions will cease between the hours of 7:30 a.m. and 5:00 p.m. to allow for normal business on campus.


As in previous years, a number of our campus parking locations are subject to closure and access will be limited to support enhanced safety and security measures.


In addition to parking lot closures, traffic in and around the campus will be impacted.  Access to El Colegio Road and/or Isla Vista may be closed for safety reasons if deemed necessary by law enforcement.  If roads are closed, proof of residency may be required to enter.  Certain roads in Isla Vista will be barricaded and closed to vehicular traffic.


Please visit our Halloween Information web site at http://www.tps.ucsb.edu/news/halloween-parking-restrictions-permit-information for information on parking restrictions and campus checkpoints.


Departments with special parking needs during Halloween should contact Chris Zbinden, TPS Guest Services/Enforcement Manager, via email at chris.zbinden@ucsb.edu as early in advance as possible.  This will allow us to better plan the logistics of parking to meet your needs and hopefully help you avoid any difficulties with parking.


We will be making every effort to ensure the safety and security of our community on Halloween weekend.  This is a top priority for our campus.

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October 6, 2020

TO:  Campus Community

FR:  Caitlin O'Hara, Senior Writer/Publicist, UCSB Arts & Lectures

RE: UCSB Arts & Lectures announces new Race to Justice series

Introducing Race to Justice - a new suite of events that takes an in-depth look at systemic racism from every angle, including abolition, underlying conditions, reparations, criminal justice and more. Interdisciplinary and cross-departmental, this season-long series engages leading activists, creatives and thinkers to expand our understanding of racism and how race impacts society, and to inspire an expansive approach to advancing racial equality. 

On sale now!


Race to Justice events from October - January are virtual, including:


Dr. Ibram X. Kendi, bestselling author of How to Be an Antiracist (Mon., Oct. 19)

Brittany K. Barnett, attorney and advocate for criminal justice reform (Tues., Oct. 27)

Rhiannon Giddens, award-winning musician, historian, writer and podcaster (Sun., Nov. 15)

John Lewis: Good Trouble: Film Screening & Q&A with Filmmaker Dawn Porter (Tues. Nov. 17)

Sister Helen Prejean, the nation's foremost leader in efforts to abolish the death penalty (Thurs., Nov. 19) 

Nikole Hannah-Jones, Pulitzer Prize-winning creator of The 1619 Project (Tues., Dec. 8)

Ta-Nehisi Coates, groundbreaking author of Between the World and Me (Tues., Jan. 12) 

Isabel Wilkerson, Pulitzer Prize-winning author of Caste: The Origins of our Discontents (Tues., Jan. 26)


View the full lineup.


Virtual presentations will be followed by a Q&A with the audience. Virtual events are created exclusively for UCSB Arts & Lectures and can be watched by anyone, anywhere. Most are hour-long programs starting at 5 p.m. Pacific and most will be available for ticket buyers to replay for one week.


Virtual Pack: $80 (includes 8 events) / Advance tickets start at $10

FREE for UCSB students (registration required)


Tickets and More Info: www.ArtsAndLectures.UCSB.edu | Info@ArtsAndLectures.UCSB.edu | (805) 893-3535 

Remote ticket office business hours are Mon.-Fri., 10 a.m. to 5 p.m. Pacific.  

Mainstage events will be complemented by extensive outreach activities for UCSB students. As part of Arts & Lectures' Thematic Learning Initiative, free adult learning activities will provide interested individuals and community groups with the tools to further explore race in society and promote change.


Arts & Lectures is proud to present this series in association with the following UC Santa Barbara campus partners: Department of Black Studies; Center for Black Studies Research; Division of Social Sciences; Division of Humanities and Fine Arts; Division of Mathematical, Life, and Physical Sciences; Division of Student Affairs; Gevirtz Graduate School of Education; Graduate Division; College of Creative Studies; College of Engineering; MultiCultural Center; The Carsey-Wolf Center; UCSB Reads; Office of the Vice Chancellor for Diversity, Equity, and Inclusion; and Office of the Executive Vice Chancellor.


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October 5, 2020

TO:  UCSB Community

FR:  Jennifer Lofthus, Policy Coordinator 

RE:  Revised Campus Regulations


Dear Colleagues,

After a multiyear effort, with input from stakeholders across the UC Santa Barbara campus, the newly revised Campus Regulations are now available. The Campus Regulations govern a swath of campus activities including speech, posting, use of facilities, etc. – all pertinent to campus staff and faculty – in addition to student government and campus organization activities. 


The Campus Regulations can be found online and I have attached the revised policy, as well as a redline version with tracked changes, for your convenience.  Substantive changes to the Campus Regulations include:

  • Page 10 - added a definition for University Housing: any residence hall or apartment complex owned, operated, or maintained by the university. 
  • Page 19 - removal of the reference to "Free Speech Areas"
  • Page 57 - a change in the number of proposed quarters of suspension in which a student is eligible to waive their right to a hearing and accept the sanction from four to ten quarters. 
  • Page 63 - an addition of the Restorative Justice Conference as a hearing process
  • Page 66 - the sanction of "exclusion" is no longer a reportable sanction when students request disciplinary clearance letters. 


If you have any questions, please contact Suzanne Perkin in the Dean of Student’s Office.


Sincerely,

Jennifer Lofthus

Campus Policy Coordinator

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September 30, 2020

TO: UCSB Campus Community

FR: Sam Horowitz, CISSP CISM, Chief Information Security Officer (CISO)       

       Kip Bates, Associate CISO 

RE: Kicking Off National Cyber Security Awareness Month (NCSAM)


****This message is being sent on behalf of Sam Horowitz and Kip Bates. Please do not reply to this message.****


October is National Cyber Security Awareness Month (NCSAM) and we are celebrating for our fifth year at UCSB. NCSAM aims to promote awareness about cybersecurity by educating faculty, staff, students, and other members of our community about ways to protect themselves and the campus. Hackers continuously bombard UCSB with cyberattacks. Our networks and servers include security measures that thwart most, but not all, of these attacks. Each of us plays a critical role in protecting our data, PCs, and mobile devices. With all of our security protections, it’s often easier for a criminal to hack you than your computer. 


This year, the Systemwide Security Awareness Team has created over two dozen remote events during October to help create awareness for you and your colleagues. Highlights include:


  • Tips on how to use Zoom securely
  • Insightful industry discussions
  • Cyber-safety for families
  • Suspenseful movie events
  • Comedy improv
  • And much more!


Let’s spread the word and pass this message to others in your organizations so everyone can participate in NCSAM!

Visit our NCSAM 2020 Events page to see what we’ve planned, register to attend, and download your location’s NCSAM Zoom background!


Remember, you are the front line of cybersecurity. When you open an infected attachment or click a bad link, you can instantly render all other protections moot, but you are not alone. No single person, university, or business can secure the Internet. Each one of us has a part to play. Securing our mobile devices, computers, networks, and private information requires a collective effort. You can make the Internet safer and more secure for everyone by using more robust cybersecurity practices.

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To:       Department Heads, Managers and Business Officers

Fr:       Cynthia Señeriz, Director, Human Resources

Re:      Flu Vaccination Clinic, September 30 - October 7, 2020


As previously announced, flu vaccinations are mandatory as of November 1, 2020, for all staff, students and faculty living, learning, or working at University facilities during the 2020-2021 flu season. Please ensure that your staff understand this requirement and are made aware of the information below regarding the flu vaccination clinic that will be held at the Recreation Center from September 30 - October 7, 2020. If you have staff working on site, please print, post and/or distribute the attached flyer to help as many employees as possible receive this information. The vaccination is free, as is parking in Lot 16 (no permit required). Please note: Advanced registration, either online (links below) or by phone at (844) 251-6524 is required.

 

The clinic will be held from 9 a.m. to 5 p.m. outside the Recreation Center on the following dates:

  • Wednesday, Sep. 30
  • Thursday, Oct. 1
  • Friday, Oct. 2
  • Monday, Oct. 6
  • Tuesday, Oct. 6
  • Wednesday, Oct. 7

(Free parking is available in Lot 16.)

The clinic will be administered by LabCorp, Inc. Appointments are required by logging onto LabCorp’s registration page and entering your employee identification or student PERM number. Those who don’t have internet access can call (844) 251-6524 to register and make an appointment. Information is available in both English and Spanish.

Faculty or staff members seeking a medical exemption or an accommodation should log onto HR ServiceNow and complete a Medical Exemption/Accommodation Request. Students should submit their request using the UCSB Student Health Gateway patient portal.

Questions can be directed to FluVaccination2020@sa.ucsb.edu. Additional information about the clinic is available on the campus’s COVID-19 Information portal and in a Q&A on The Current. More information about the mandatory influenza vaccination can be found on UC’s FAQ page.


Flu Vacc Clinic Coral.pdf

http://www.sa.ucsb.edu/parents/student-activities-campus-life-1/student-activities-campus-life/week-of-welcome

This is not a full list of links. Please check the actual welcome week calendar as new links will be posted daily during welcome week.

Move in (mostly virtual this year)(September 27th onward)

Be sure to the check the housing and undergraduate pages as new links will be posted daily during welcome week.

New International students are required to complete additional training.

https://campuscalendar.ucsb.edu/event/cali_training_for_first_year_undergraduates#.X24Qdh17mis

Welcome (September 29th)

UCSB's Virtual New Student Convocation is scheduled to take place on Tuesday, September 29, 2020, from 3:00-4:00 p.m. for all new freshmen and transfer students in the entering class.

Approximately 5,000 new UCSB freshmen and transfer students are expected to attend this ceremonial induction into the University designed to promote the values of scholarship, leadership, and citizenship.

Links will be posted on the welcome week calendar and page the day before the event.





COVID-19 Response Update

IMPORTANT UPDATE TO CoE OPEN ACCESS LAB HOURS: Effective March 16, 2020

The Following Labs:

  • CSIL/Honea Lab Harold Frank Hall Rooms 1138/1140
  • AUHLL CENTER Engineering 2 1401
  • ENGINEERING II Room 3236
  • The Cooper Lab Teaching Classroom ESB 1003

Will be CLOSED Until Further Notice

Please expect changes and refer to the email from Chancellor Yang

PLEASE NOTE: ALL LAB SYSTEMS (WINDOWS & LINUX) CONTINUE TO BE AVAILABLE ONLINE FOR INSTRUCTIONAL PURPOSES. YOUR INSTRUCTOR/TEACHING ASSISTANT SHOULD PROVIDE YOU WITH LINKS AND INSTRUCTIONS.

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August 17, 2020

TO:   UCSB Community

FR:    Jennifer Lofthus, Policy Coordinator 

RE:    Notice of Issuance of the Automated License Plate Reader Policy

 

Dear Colleagues:


I write today regarding this issuance of a new policy allowing for an Automated License Plate Recognition (ALPR) system on the UC Santa Barbara Campus – an essential and required component of administering a virtual parking permit program.  The policy is attached for your convenience and will also be posted to the campus policy and procedures website.


The proposed ALPR policy went out for comment on October 1, 2019 for a full 90-day review. After the review period was complete, campus stakeholders reviewed the comments received and made changes to the proposed policy, accordingly.  Substantive changes made to the ALPR policy in response to comments received are as follows:

  • Changes to allowable uses under the Campus Safety umbrella (Section III.C.2);
  • Removal of the UCPD as authorized users of the system (Section III.F);
  • Removal of “law enforcement” and “other public agencies” as approved for sharing of information (Section III.K);
  • Addition of requirement of external law enforcement agencies to coordinate with UCPD if ALPR information is necessary for an investigation or if sharing is otherwise required by law (Section III.K); and
  • Removal of “academic research” as a valid use for which ALPR information may be shared (Section III.K).


 Virtual Permit Program Update:

Over the 2020-2021 academic year, TPS will begin the testing phase of UCSB’s virtual permit program.  During this testing phase, decals will still be required, but virtual permits will allow TPS to validate your parking privileges through your vehicle license plate as well. TPS will reach out to existing permit holders to remind them to update vehicle information associated with their parking accounts to ensure accuracy during this phase.  The goal is to fully roll out virtual permits in time for the July 2021 permit renewal cycle at which point your vehicle license plate will serve as your permit.


Additionally, as part of the testing phase, TPS will roll out mobile payments for visitor parking in pilot areas allowing campus visitors to purchase parking directly from a mobile application and eliminate the need to interact with a permit dispenser.


As the new virtual permit system comes online and new parking options and features become available, TPS will be communicating directly to the campus community.


If you have any questions about the new virtual permit program, please contact Suzy Nespor at suzy.nespor at ucsb.edu.

If you have any questions about the policy, please email me at: Jennifer.Lofthus at ucsb.edu


Sincerely,

Jennifer Lofthus